14 Best Apps on Task Management for Mac in 2023 (New Guide) - nTask (2024)

Fred Wilson recommends the 14 Best Apps on Task Management for Mac.

This is the most complete task management for Mac checklist on the internet.

Let’s dive right in…

Productivity, in most cases, comes down to getting things done – that too in an effective and efficient manner. To improve task management on mac, proper planning and timely implementation are essential.

Keeping in mind different requirements, we have selected 14 of the best task management apps for Mac to keep you fully in synchronization with everything that is important.

Here is our list of best apps for task management for Mac, iPhone, and iPad. But hear me out, before I begin with the list; here is a brief criterion based on which we have made the recommendations.

Our Criteria for Task Management Software for Mac

What do we look for in a tool while evaluating whether it’s a good fit or not? Here is a quick walkthrough on which factors we consider while deciding on a task management app.

  1. User Interface: Does the app allow and put the user in control and give them the ability to do things in a free manner?
  2. Consistency and Standards: There are certain things that have become convention; there is normally little to no advantage in trying to break this “tradition”.
  3. Aesthetic and Minimalist Design: Does the app for task management for MAC make sure that everything presented to the user is essential and mandatory?
  4. Integrations, Integrations, Integrations: In order to ensure that cloud silos don’t pop up; task management apps for MAC need to make sure that they focus on creating easy-to-deploy integrations within the customer’s ecosystem.
  5. Functionality and Features:
    1. Scheduling and Allocation
    2. Forecasting
    3. Task Productivity
  6. Value for Money: What do you get in exchange for investing dollar value into the task management app for MAC?

Overview of the Best 14 Tools on Task Management for Mac

So now that the criteria are out of the way, here is a brief description of each of the project management apps for MAC & Windows that are featured in this top 14 list.

1. nTask

Aesthetically appealing project management tool for MAC with a focus on bringing all the top features of different tools under one task management platform.

nTask is a flexible and handyman project management tool that works on MAC & PC. From making checklists to managing projects, collaborating with project teams, scheduling meetings, file sharing, and offering state-of-the-art Gantt Charts.

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nTask lets you do all of that and much more through one single project management tool. The program makes it easy to keep work of teams on track and it makes it easy for different stakeholders to share documents. It provides the option of integrating with Slack, which we feel is a lovely option.


This PM tool administers and helps manage tasks from the service in the integrated cloud, provides all the necessary functions to achieve efficient collaborative work with the rest of the team such as; assigning tasks, monitoring progress, scheduling meetings, recurring tasks, and meetings option and defining risks.

Overall, nTask is easy to set up, easy to understand and a peach of a Task Management App for setting up checklists and to do’s across teams and projects.


There is no availability of advanced reporting, to see the projects in-depth for each team member. However, it is expected to release soon, and is under beta stage.

nTask comes with an easy learning curve mainly because of its user-friendly look and experience.

nTask paid plans to start at $3/user for the first three users and offer a 14-Day Free Trial for both its Premium and Business plans.

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2. ProjectManager.com

Number 2 on our list of top task management apps for MAC is projectmanager.com. This is a fully-featured project management application with features such as planning, scheduling and updating in real time.

This tool runs on both MAC and Windows computers with no downloads required nor any complex and complicated installation required.

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Using this tool, you can easily plan your projects, assign tasks, track the progress of your tasks and easily collaborate with teams. Using this app, you can create plans, tasks, reports, timesheets, and expenses.

ProjectManager.com includes integrations such as Drive, Gmail as well as Microsoft Office.

For other integrations, you may always utilize Zapier to synchronize projectmanager.com with the other tools and task management apps for MAC.

ProjectManager.com starts off at $15/user/month with a minimum of 5 users; which I must say, is rather expensive.

Visit Signup Page

3. Microsoft OneNote

As far as functionality and user experience is concerned, I put Microsoft OneNote right at the top of the list. Managing and creating tasks, to-do lists, and note-taking is smooth and fast with this highly intensive and full of-feature app for task management on MAC.

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You have the capability of adding your PowerPoint documents, pictures or PDF to your notes. You can tag your tasks to access them and keep abreast of all the things that matter to you. It also provides you with the option of syncing your files with OneDrive and SharePoint.

OneNote has other great features as well including can extract editable text from images, familiar interface for Office users and plenty of storage space.

I would say the bottom line is that OneNote is a feature-rich, task management app and it gives a lot away for zero dollars. The only real question is whether you’re satisfied with the free offer because otherwise, you’ll have to pay $6.99 per month.

Microsoft OneNote is available for download for free on Android, iOS, macOS, and Windows. You can utilize it with literally zero restrictions.

The major upside to Microsoft OneNote is also its downside. Well, Microsoft OneNote’s list of features definitely impresses in the beginning but amusingly some of the features don’t function as perfectly as a user might hope.

Download on Mac

4. Things3

As MAC users, people are mostly spoiled for choices when it comes to creating and managing tasks. There exist several web-based task management tools that one can use.

The best part is that this is a category of applications and tools that are well-catered to by Apple developers.

Now in its 3rd version, Things3 continues to be one of the most visually appealing task management apps for Apple users. The new redesign feels great; and what can you say they always strike gold with their look as well.

The subtle keyboard navigation is something that few others offer. To be fair, the design of this app goes a long way with how it appears to the user.

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Things3’s dark mode is one of the best dark modes available. You are given the option of selecting a dark mode and an extreme dark mode – designed exclusively for the OLED displays of the latest iPhones in mind.

Things3, as well as other apps on this review, does a good job of letting users input their data. Even easier, with the help of Things Helper, you can create tasks from a currently selected item or agenda in other applications.

Things3, by ‘Cultured Code’, works seamlessly across Apple devices and helps you organize all your ideas and projects of a person’s life.

Pricing for Things3 begins at $10 on the iPhone.

Download on Mac

5. Todoist

Many MAC users prefer remaining within their environment – well not all of them. If you want to sync your tasks from MAC to Android, Windows, or any other option other than Apple, Todoist should be one of the first tools you need to dig deep into.

This is so because the MAC app for Todoist is pretty much a web version in a devoted window.

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The main pros of the Todoist app for MAC are Cross-platform support, excellent features, an efficient interface, collaboration features, and offline functionality. The bottom line is a super elegant UI, support for multiple platforms, and collaborative features, this app is worth giving a shot.

In addition to the due date, comments, and priority ratings, you have the ability to add reminders to any specific task. Furthermore, Todoist offers a range of integrations and plugins. For example, in terms of syncing due dates to another calendar platform, there are buttons to integrate with Google Outlook Calendar and Google Calendar. Other integration options include Slack.

Todoist pricing is divided into three tiers: Free, Premium ($36 per year) and Business ($60 per year). Furthermore, Todoist does offer discounts to organizations and individuals in nonprofits and the education sector.

Signup on Todoist


The 11 Best Todoist Alternatives to Try in 2023

6. Clear

Clear, a product of Realmac Software Impending; is an innovative to-do list app. Even though there are a number of task managers in the App Store, Clear manages to break away from the clutter through its unique interface and clean design.

At first look, Clear as a task management app on Mac looks identical of the iPhone version. Though we wouldn’t recommend Clear without a Magic Mouse.

Our favorite part of Clear for MAC is the ability to pinch to close and expand lists.

It’s really addicting to see the tasks collapse as you flick them.

Just like the iPhone version, Clear as a task management app offers multiple themes to choose from.

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Key features which impressed us in Clear were that it has a simple gestural design, you can use separate lists to organize every aspect of your tasks and you can set reminders.

Price Begins at $9.99

Signup on Clear

7. Evernote

With Evernote you can take notes, note down to do lists, and save things that you think are interesting online and read on them at a later time.

Formats supported sketches, photos, videos, audio, PDFs and web clippings, etc.

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Evernote allows you to set reminders and keep a track of multiple events.

With the monthly version, you get a 60 MB upload limit and can synchronize between two devices. For paid users, you can get 10 GB a month for $69.99 a year and sync across every device you have.

Signup on Evernote

8. Any.do

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Any.do is another task management application for Mac. It is a powerful application that combines the to-do list, task management, reminders, and calendar app in one place. It can be used to manage your tasks for personal tasks and can be used at the organizational level.

It provides a smooth user experience to create and manage your daily tasks on Mac. The Any.do application provides a clear view to keep a track of your tasks, notes, to-do checklist items, grocery items, and many more. You can also synchronize your files on the cloud with Any.do.

You can signup for Any.do for FREE and use it for no cost with basic features. The premium packages come with unlimited storage and other things starting at $2.99 per month.

Get Any.do on Mac

9. Simplenote

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Simplenote Mac app has easy to use task management features such as; note keeping, to-do list items, idea mapping and more. You can organize your notes or data with tags and pins that allow easy to search functionality.

It is a good option if you want to have a FREE task management Mac app but also wants to enjoy a simple to use UI. You can add a checklist to your notes and share them with anyone you want.

With Simplenote, you can automatically synchronize your data and have a backup totally for FREE. You can download and manage your task on Simplenote without paying any dollars.

Simplenote on Mac

10. GoodTask3

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It is a complete project and task management app that can be used on Apple products such as iOS and Mac. It also won the Best MacStories Select Award in 2018. GoodTask3 works as a full reminder and calendar app that enable task management on Mac.

This app comes with numerous functionalities such as bulk edit, delete a task, change due date, tagging, duplicate task, recurring tasks and many more. It comes with a dark theme that will make the use of the application easier.

However, GoodTask3 does not allow free use. This application is priced at $19.99.

Download on Mac

11. Teamwork

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Teamwork is a Mac-compatible app that helps with team workload management. The app reportedly improves collaboration, accountability, visibility, and thus productivity.

This management solution helps you to manage your project’s tasks through the project lifecycle.

With features that allow you to create task lists, tasks, and subtasks, your team’s work can be broken down into manageable items that allow you to stay on top.

The app offers a range of features to help you manage your tasks with customization and an intuitive platform. You can also access the webinars and online resource center to help onboarding to the tool be as smooth as possible.

Teamwork not only offers a 30-day free trial to allow you to see whether the software is the best fit for you but also provides a free basic plan. You can upgrade to other subscriptions starting from $12.50/month/user.

Download on Mac

12. MeisterTask

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MeisterTask makes task management more proficient and allows collaboration with your team.

The tool provides Kanban-style boards that enable team communication and collaboration to take place with ease.

MeisterTask aims to help your team organize and manage tasks in a customizable environment that can be matched to your individual needs with features such as:

  • Predefined workflows or customizable workflows to help your work become more streamlined
  • Configure automatic actions within the projects you work on
  • Track time to make sure your team is working as efficiently as possible

MeisterTask offers a basic plan for free that includes up to 3 projects, you can upgrade to their subscriptions for unlimited projects and more features starting at $4.19/month, or create a custom plan tailored to your company’s needs.

Download on Mac

13. TickTick

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The next task management app on our list is TickTick. It is a productivity app that allows you to create to-do lists and add tasks, while also having the ability to track your habits.

With the Mac version of TickTick, you can also have access to a Kanban-style view to your task management, which lets you visualize your tasks the way you want them.

You can download the app for free from the app store and then further your tool with in-app purchases which offer you more features.

Download on Mac

14. ProofHub

ProofHub is more than a task management app; it’s everything you need to manage your projects and keep communication in one place. Keep track of your time, milestones, and deliverables, and focus on what’s important with our tools that do the work for you.

ProofHub fits into your workflows like a dream. It integrates with Google Drive, Dropbox, Box, and OneDrive for seamless file management. It is designed to replace email, excel sheets, and other communication tools in place today.

Make life easy with ProofHub. With 85000+ customers all over the world, our project management software helps you get all your tasks done within time.

ProofHub offers flat pricing making it ideal for a team of all sizes. The ultimate control plan costs you around $89 per month when billed annually.

Start Free Trial

Looking for the best tasks app for Mac?

Are you looking for a task app for Mac computers that can help with organization and productivity? If so, there are many options out there to choose from. Whether you are looking for a simple task manager for tracking your day-to-day activities, or something more comprehensive with features like collaboration tools and project management capabilities. Below we take a look at some of the best Task Apps available on the Mac today.

1. nTask – nTask is an incredibly powerful yet easy-to-use task app that works across desktop, laptop, and iOS devices. Its user interface makes it extremely easy to quickly add tasks or projects, save favorite lists of tasks, set due dates or reminders, and even synchronize projects between multiple devices. It also offers collaboration tools such as shared lists across teams and supports tags which helps create structure within large projects with multiple components.

2. OmniFocus – Another popular option among Mac users is OmniFocus which is packed full of powerful features including customizable perspectives linking related activities together into a single view and location-based notifications so that you remember tasks when you’re in the right place at the right time – all managed within an intuitive interface on the Mac desktop platform.

3. Todoist – Todoist is a task management application geared specifically towards individual users rather than teams who need to collaborate on project workflows simultaneously but it still has plenty of useful features like saving custom lists templates; assigning priority levels to individual tasks; setting due dates; managing notifications from different sources; automatic task syncing between devices etc..

4 . Wunderlist – Wunderlist provides an intuitive way of creating To Do list items either individually or in groups (such as family members) which other people can access too if needed but also supports sharing notes and files attached within those To Do list items amongst team members if necessary plus optional email or text message alerts when To Do list items become due then submit their completion status from any device.

Tips on how to manage tasks on Mac

  • Create a to-do list: Keep track of tasks by creating a comprehensive list. This allows Mac users to easily manage their tasks and prioritize them according to urgency.
  • Use Reminders app: Utilize the Reminders app, which comes with Mac, for easy task management. It helps create organized lists that can be adjusted according to users’ needs.
  • Set notifications: Enable notifications on the Reminders app or other task managers so that you will be alerted when a certain task is due or nearing its deadline.
  • Create project folders: Create folders on your computer for projects and set specific deadlines within each folder so that you can stay focused and organized.
  • Take advantage of automation tools: Automate your workflow with apps like Shortcuts, which allows Mac users to quickly access commonly used functions without having to manually type commands each time.
  • Break down large tasks into smaller ones: To make large projects easier to manage, break them down into smaller parts so you can focus on each one individually and keep track of progress more quickly and effectively.


How do I know what is the best task manager for Mac?

There is no one-size-fits-all solution when it comes to choosing a task manager for Mac. Depending on your individual needs, different task managers may be more suitable than others. When selecting a task manager, consider the features that are important to you, including features such as project tracking, collaboration tools, and integration with other software programs.

Additionally, look into how user-friendly the interface is and if there are any helpful support resources available in case you have questions. nTask is one of the top task manager apps for Mac, ultimately finding the right task manager will come down to trying out different options until you find one that works best for your specific needs.


If you think we missed an app or two, feel free to use the comments section below. We know, for a fact, that this list is not conclusive; there will always be a handful of applications to make your work life productive and efficient. So, have at it, and don’t forget to share this post with your coworkers.

14 Best Apps on Task Management for Mac in 2023 (New Guide) - nTask (2024)


Is there an equivalent to Task Manager on a Mac? ›

Activity Monitor is the Mac equivalent of Windows Task Manager. To open it, In Finder, navigate to Applications > Utilities. In that folder, you'll see the Activity Monitor icon. Double-click it to start the app.

What is the Mac equivalent of the Windows Task Manager called? ›

Task Manager. Activity Monitor. To learn how your Mac is performing and which processes it's running, open the Activity Monitor app (located in the Utilities folder in the Applications folder).

How do I manage tasks on my Macbook? ›

The Mac Task Manager is a mini-version of the Activity Monitor. To open it, simultaneously press down the [CMD] + [ALT] + [ESC] keys on your keyboard. This will open a window containing a list of all currently opened programs and applications that are running in the background.

Does Apple have a tasks app? ›

Tasks is a one time purchase across all of your Apple devices, including the Mac app. Pay once, use everywhere.

What is the macOS equivalent of task scheduler? ›

A cron job is the scheduled task and it is very useful to automate repetitive tasks. launchd is created by Apple and is a replacement for a lot of Unix tools, like cron , inetd , init , etc.

Why is WindowServer using so much CPU? ›

Most graphical elements are refreshed regularly, which is why WindowServer needs those CPU cycles. Every time you move a window around, edit an image in Photoshop, or switch to a different tab in Safari, WindowServer needs to redraw your screen.

How to clear cache on Mac? ›

To clear your browser cache on Mac, open Finder and launch Go to Folder using the Shift + Command + G shortcut. Type ~/Library/Caches and hit Enter. Finally, open the browser cache folders, select the files you want to clear, and hit Delete.

What is the Mac equivalent of Windows Run? ›

Keyboard shortcuts
Run programwin-rcmd-space
Run terminalwin-r, type "cmd"cmd-space, type "terminal"
Minimizealt-space , n or alt-esc or 2x win-arrowDowncmd-m or cmd-h
Switch between open programsalt-tabcmd-tab
26 more rows

How to make Mac run faster? ›

Here are the best ways to speed up a Mac:
  1. Clean up system files and documents. ...
  2. Detect & kill demanding processes. ...
  3. Speed up startup time: Manage startup programs. ...
  4. Remove unused apps. ...
  5. Run a macOS system update. ...
  6. Upgrade your RAM. ...
  7. Swap your HDD for an SSD. ...
  8. Reduce visual effects.
Jun 20, 2023

Is GoodTask worth it? ›

GoodTask would be a good option, especially if you want to stick to Agenda. GoodTask uses the database of the Apple Reminders app. GoodTask has a Kanban board, tags, smart lists, quick actions, templates & better calendar integration.

How do I organize my Mac for productivity? ›

Ways to organize files on your Mac desktop
  1. Organize items into folders. You can quickly group items on the desktop into folders. ...
  2. Use stacks to organize files automatically. Stacks helps you keep files organized in tidy groups on the desktop. ...
  3. Arrange files on your desktop. ...
  4. Change icon size, grid spacing, text size, and more.

How much does GoodTask cost? ›

GoodTask for Mac price: $39.99 with a 14-day free trial. GoodTask is also available on Setapp, which is a $10/month subscription service with access to dozens of Mac apps. There's also an iPhone and iPad version available for free, with an in-app purchase of $9.99 to unlock all features.

What is smart task app? ›

SmartTask for

Optimise facilities management operations, covering service provision, shift planning, emergency services, invoicing, payroll, and reporting. Enhancing value for customers, staff, and the business, it serves as a comprehensive solution.

Is there an app for daily tasks? ›

Todoist is a simple yet powerful task management tool that allows you to organize both your life and work, finally. Add tasks like “Plan next week's work every Friday afternoon” or “Do kid's homework every Wednesday at 6pm” using Todoist's powerful language recognition and recurring due dates.

What apps don t work on Mac? ›

List of apps that are not working with M1 macbook
  • Nox App Player. bignox. Not supported. ...
  • Wine. Code Weavers. Not supported. ...
  • DAZ Studio. Daz Productions Inc. Not supported. ...
  • Quake. id Software. Not supported. ...
  • Smart Switch. Samsung. Not supported. ...
  • Desklog. Desklog. Not supported. ...
  • BlueStacks. BlueStacks. ...
  • uTorrent Classic. BitTorrent Inc.

How do I see background processes on Mac? ›

Open a Finder window and navigate to Applications > Utilities. Double-click Activity Monitor. In the main window, you will see a list of processes with strange names. This is everything running on your Mac right now.

How do I see processes on Mac? ›

View process activity

In the Activity Monitor app on your Mac, do any of the following: Get information about a process: Select the process, then double-click it or click the Info button in the Activity Monitor window (or use the Touch Bar). Sort processes: Click a column heading to sort the list.

How do I open Activity Manager on Mac? ›

  1. Click on the Finder icon in the Dock to open a new Finder window.
  2. Go to the Applications section of the hard drive.
  3. Open the Utilities folder within the Applications section.
  4. Double-click on the Activity Monitor icon to open the utility.

What is the Activity Monitor on my Mac? ›

Processes are programs running on your Mac. Processes can be apps, system apps used by macOS, or invisible background processes. Use Activity Monitor to get information about these processes, including how much memory and CPU time the processes are using.

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